Having a trip planning spreadsheet is very convenient if you're planning a trip. I made the perfect trip planner template that you can use for planning your travels!
Planning a trip in advance is always a good idea. But how do you plan everything? You may have some emails with hotel reservations. Or you may have noted down some great things to do at your destination. It can be very difficult to organize everything.
Your trip can be much more relaxed if you have everything under control!
What you need is one place, a trip planner template, where you collect all the information you have! You want to be able to see everything you need to know for your trip in one place.
If you want that too, then my trip planning spreadsheet will help you out for sure! The spreadsheet is great to plan your activities and organize your trip!
You can also use this travel planning template to decide how your trip is going to look like. Write down all your options, then use this spreadsheet to compare them and choose the best one!
Table of Contents
Why Use a Trip Planning Spreadsheet in Excel for Planning Your Trip
An Excel trip planning spreadsheet can be very helpful for everyone who is planning a trip!
It is very easy to use and it allows you to collect a variety of data in one place. This ease is why many businesses use it, but you can use it for personal things as well!
What's great is that you likely already have Excel on your computer! That's because it's part of Microsoft Office. This makes it easy to use this trip planner template immediately after downloading it.
But even if you don't have Excel on your computer, you can still make use of this travel planning spreadsheet! For example, you can use it in Google Sheets.
When Do You Need a Trip Planner Template
Depending on the type of trip you are doing, planning can be harder or easier. For example, if you are doing a weekend trip to a nearby city, planning is much easier. Although if you are going on a trip from the US to Europe for example, it is much more difficult!
But whether it is difficult or easy to plan your trip, this trip planner template is always very convenient to use.
A trip planning spreadsheet can help every trip and make it much more relaxed!
A Free Trip Planning Spreadsheet for Excel
If you scroll down you can immediately download the trip planner template and use the travel planning spreadsheet.
But first I want to explain what it includes. There are several sections that are useful for specific parts of your trip.
It is very easy to work with the Excel spreadsheet for planning your trip.
You can fill in all the details of your trip in a very easy way. Keep in mind that you can edit all white cells in the spreadsheet. The grey cells are what I made and you should not edit those ones.
1. Itinerary: The First Part of the Trip Planner Template
The first part of this trip planner template contains the itinerary of your trip.
This is the most important part of your trip planning.
Here you can write down exactly what activities you plan on doing during your trip. You can specify the activities for each time of the day.
Doing this allows you to see if you can do all the activities that you want to do. Furthermore, you can see if there is time left for extra activities!
In the spreadsheet you can fill in the start date of your trip. Furthermore, you can specify the number of days your trip will last. Then, it generates the days for you and you can fill in the itinerary!
Make sure to plan enough time in case something takes more time than you expect!
What's great is that you can also try out different itineraries for your trip. Then you can decide which itinerary you like most, and keep that one in the spreadsheet!
The next part of the trip planning spreadsheet is all about the way you get to your destination.
Do you know those emails you get when you book a flight that I was talking about before? You put all that information here. You fill in the date and time of your flight and enter some more details.
Or if you travel by bus, you can enter all the information of your journey by bus!
Furthermore, you can use this place of the spreadsheet for travels you make during your trip.
For example, when you go island hopping in Greece. You can enter here all the details of the ferries between the different islands.
Also, this is the place where you fill in the details on your airport transfer.
This allows you to have one place where you can access all the information! That's exactly why you need this travel planning spreadsheet.
You can also use this section to try out different travel options.
For example, you can compare different flights and see which combination is cheapest. Or you can see which flights give you most time at your destination!
The "Accommodation" part in the travel planning sheet is about where you stay during your trip.
You want to fill in all the information of the hotels or apartments you stay at here.
It is great to have a place where you can store all the necessary information of your accommodation.
Also, you can use this section of the spreadsheet for planning a trip.
Sometimes, when comparing hotels, you lose track of all the options you have! You can use this spreadsheet to plan where you can stay.
You can write down all the different options you have, including the cost of the option.
When you wrote everything down, you can compare and choose the hotel you want to stay in for your trip! After that, you can have a look at the next part of the trip planner template!
The costs section is one of the most important sections of the spreadsheet.
You can write down what costs you expect for each day of your trip. You can specify what type of cost it is.
The spreadsheet gives you a summary of all the costs for each day, and of the total cost of the trip.
You can also use this section to compare different options to make your trip more affordable.
5. Packing List: The Last Part of the Trip Planning Spreadsheet
The packing list is one of the most convenient parts of this trip planning spreadsheet.
You can write down which items you need for your holiday trip. You can specify both the type of item and the quantity.
Furthermore, you can write down whether you still need to buy the item before you go on your trip!
But the most important column in this section is the "packed" column. Here you can write down if you already packed an item. That way you can make sure you have everything packed that you need during your trip!
Do You Need Excel for This Trip Planner Template?
To work with this trip planning tool you need an application that can edit spreadsheets. Excel is such an application and is very convenient.
But you don't need Excel to work with the trip planner template.
There are other applications that you can use to open these files. You only need to make sure the application you want to use can open .xlsx files.
One of the most popular alternatives to Excel is Google Sheets. This is a free application that you can use to work with my travel planning spreadsheet.
Go to drive.google.com and upload the spreadsheet there. After that, you can open the file with Google Spreadsheets.
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